Recruiterflow Review – What Makes Recruiterflow Great and Where Recruiterflow Falls Short


If you’ve ever worked in a corporate setting, you know the feeling of being onboarded and having to make a list of the dozen different software applications you’ll need to learn and what they each do—let alone all the different passwords you’ll need to remember!

For anyone in the recruiting business, Recruiterflow is an effective remedy for this problem, branding itself as “the complete ecosystem that helps you run and scale your recruiting & staffing business.” Broadly speaking, the software provides applicant tracking software and customer relationship management solutions.

So if you run an employment agency and you’re sick of all the moving parts in your software structure, it may be time to give Recruiterflow a close look.

Recruiterflow logo for QuickSprout Recruiterflow review. Recruiterflow logo for QuickSprout Recruiterflow review.

Who Recruiterflow Is For

So yes, Recruiterflow is for the recruiters. It’s not a broad communication software that applies to all businesses. It was specifically designed for recruiting and staffing agencies—which also means it’s a particularly effective and focused software.

In terms of business size, Recruiterflow is ideal for any companies who have moved past the startup stage and are anticipating—or have already experienced—serious growth.

If you’re still getting your recruiting business off the ground, you may or may not want to invest in Recruiterflow right away—you can take a look at its features and decide if it feels right for your business. Either way, you won’t need to wait too long. Recruiterflow’s website says its Base plan is for ambitious recruiting agencies who are ready to take things to the next level, and one of its main purposes is to help those agencies scale their operations.

Recruiterflow Pricing

Despite being a comprehensive, end-to-end ATS and CRM solution, Recruiterflow keeps things simple with its pricing structure.

Recruiterflow plans and pricing page. Recruiterflow plans and pricing page.

There are three main plans: Base, Pro, and Advanced.

The Base Plan costs $99 per user per month—$85 billed annually—and includes:

  • Unlimited Jobs
  • Applicant Tracking
  • Recruiting CRM
  • 2-way email & calendar sync
  • Job Postings & Job Boards
  • Branded Careers Page
  • Saved Searches
  • Task Management
  • Pipeline & Activity Reporting
  • Integrations
  • Up to 5 Custom Fields

The Pro Plan costs $109 per user per month—$90 billed annually—and includes everything in the Base Plan, plus:

  • Email Sequences
  • Zapier Integration
  • Access Control
  • Unlimited Custom Fields
  • Up to 100,000 API calls per day

Finally, the Advanced Plan costs $129 per user per month—$99 billed annually—and includes everything in the Base Plan and the Pro Plan, plus:

  • Recruiting Automation—Recipes
  • Up to 500,000 API calls per day
  • Priority Support
  • Custom SLAs

Perhaps the most noticeable flaw in this pricing structure is the lack of any sort of fully customized, enterprise solution for the largest businesses with the most complex needs. And since the pricing is on a per-user basis, companies with lots of employees are going to end up paying a pretty penny.

That said, recruiting and staffing businesses aren’t inherently as large or complex as some other businesses out there—like fintech firms or healthcare agencies—so the lack of custom pricing isn’t a huge deal.

If you’re unsure about which plan to use or about Recruiterflow in general, free trials are available for all plan types, with no credit card required.

Pros and Cons of Recruiterflow

After spending some time on the Recruiterflow platform and testing its different functions, we obtained a pretty accurate picture of what the software does well vs. where it needs improvements.

Recruiterflow Pros

  • Recruiterflow is an all-in-one solution. Like we mentioned earlier, the company markets itself as an entire ecosystem. Instead of ATS, CRM, automation, and analytics each coming from separate places, Recruiterflow combines all of these functions—and many more—into one seamless application.
  • It supports open APIs and integrations. Even though most employment agencies will be fine using only Recruiterflow, certain existing applications are exceptionally powerful, and companies may be reluctant to give them up. Recruiterflow accommodates this with fully custom integration potential via an open API.
  • The features are modern and straightforward. Recruiterflow’s numerous features—which we’ll get into in the next section—are not just for show. They all actually serve helpful purposes, which save time and increase employee efficiency.
  • There’s a heavy focus on scaling. Many software solutions are merely concerned with helping you run your business more easily. Not so with Recruiterflow, which specifically states that its purpose is to help you “run and scale” your business. This is definitely not a solution your company will grow out of.
  • Recruiterflow gets consistently high reviews. While not technically a “pro” of the software itself, few metrics matter more than the combined experiences of hundreds of users. Whether from G2, Capterra, or GetApp, Recruiterflow boasts some of the highest customer reviews in the ATS software space.

Recruiterflow Cons

  • Recruiterflow can be expensive. We touched on this in the pricing section above, but Recruiterflow’s somewhat rigid, per-user pricing structure can result in some very high monthly costs for larger recruiting agencies.
  • It’s limited in its application. Recruiterflow is obviously intended only for recruiting, staffing, and employment agencies—so if your business is anywhere outside of this industry, Recruiterflow is not for you. That said, this con has an associated pro on the flipside, which is that the software’s narrow focus allows it to really excel at what it does do: help recruiting agencies run and scale their operations.

Recruiterflow Review: The Details

Recruiterflow homepage with a button to get a demo or a button to click for a free trial. Recruiterflow homepage with a button to get a demo or a button to click for a free trial.

On paper and at a high level, all the signs indicate that Recruiterflow serves its purposes handily. But when it comes down to actually using the software on a daily basis, which features stand out, and why?

Here are our favorites.

Visual hiring pipelines

Recruiting agencies are often dealing with hundreds—or thousands—of candidates at the same time, and keeping track of which stage of the process each one is at can be a migraine-inducing task. Even if candidates are organized and their statuses are labeled correctly, it’s hard to get a clear view of the big picture.

Recruiterflow’s visual hiring pipelines effectively do away with this issue for all time. The interface features different categories like Sourced, Applied, Phone interview, and many more. And with drag and drop capabilities, moving candidates through the pipeline is trivial.

Chrome extension

Instead of manually inputting your candidates into the hiring pipelines, Recruiterflow’s chrome extension allows you to add all of the information from their applications with literally just one click.

And don’t let the fact that this feature can be explained in a single sentence distract you from the immense time savings that comes along with it.

Advanced candidate search

Recruiterflow makes use of boolean search technology, which is where users can piece together individual words or entire phrases, using and, or, not, and other clarifying conjunctions.

In short, this means you’ll be able to filter and search for candidates with nearly unlimited specificity. You won’t need to spend any time scrolling through massive lists or trying to remember what the first letter of that one extra-promising applicant’s last name was.

Recruitment automation

No one likes completing simple and repetitive tasks that an emotionless robot could do for them. Here are some key actions that Recruiterflow fully automates:

  • Text messages and emails to candidates upon application
  • Rejection emails to unqualified employees
  • Interview time-and-place information
  • Interview follow-ups to unresponsive candidates
  • Team member tag alerts in communication channels
  • Much more

Best of all, you don’t need any coding experience to set these rules up. Recruiterflow’s logical interface makes it intuitive even for first-timers.

Built-in analytics

This is a great example of the end-to-end nature of Recruiterflow. Many similar software solutions could compile the heaps of raw data for you, but then you’d need to export to Excel or some other report-generating service.

Recruiterflow makes a huge variety of reports all in-house, providing actionable KPIs and sales reports:

  • Number of candidates sourced
  • Sourcing channel efficiency
  • Number of screening, submittals, client interviews, and placements
  • Conversion rate at each stage of your recruiting process
  • Time-to-fill and fill ratio
  • Revenue by each user
  • Conversion rate of your sales pipeline

And the software doesn’t just summarize your past data—it can also generate forecasts to help you estimate numbers and plan for the future.

Free resources

It became increasingly clear from our time using Recruiterflow that the company doesn’t merely want to make money—it’s actively invested in actually trying to help its users run and scale their businesses as effectively as possible.

This is clear right from the start when you visit the website’s Resources section. Besides running a full blog, the company provides free ebooks and case studies to help recruiting businesses learn and grow, as well as job description templates to make the posting process that much easier.


If you run a recruiting and staffing agency, why settle for a broadly focused software solution that serves your purposes only as an afterthought? Recruiterflow was designed specifically for employment agencies, and although its open API allows custom integrations, it’s really the only software you’ll need.

Though Recruiterflow can be a bit expensive for larger companies, the comprehensive and intuitive nature of its features more than makes up for it.


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